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Volunteer Administrative Coordinator - Susan G. Komen Global Race for the Cure

Location:Washington, DC
Exempt/Non-Exempt:Exempt
Employment Type:Seasonal - Full Time
Department:Crew & Volunteer Operations
Description:The ideal candidate is an energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image. Solid business acumen, a strong results orientation and strong presentation skills are a must, as is an ability to work enthusiastically in a constantly changing environment. The successful candidate possesses the capacity to think strategically coupled with the abilities to excel operationally. The willingness to raise questions, the ability to provide solutions, an understanding of real teamwork, the thoughtfulness to reconsider positions, the confidence to advance new ones, the maturity to do all of the preceding with poise, and a real and sincere sense of humor are required. This is a values-centered company and we expect our entire team to support and project our values in every interaction.

The Volunteer Administrative Coordinator recruits, trains, and manages all aspects of pre-event and on-event volunteer programs, including developing a core team of Captains and Coaches to act as volunteer leaders. This is a home office based, full-time, temporary (approx. 4-month) position supporting a local project team in the planning of the 2014 Susan G. Komen Global Race for the Cure. The Volunteer Administrative Coordinator will report to the Volunteer Operations Manager, and will also work cross-functionally to support the local Field Operations team. This position does not offer regular full-time employee benefits.

This position is classified as exempt. Most work will take place during normal business hours; however some outreach will require working weekends and evenings. While this is a home-office based position, the Volunteer Administrative Coordinator should expect to attend outreach events throughout the metro region including Washington, D.C., Maryland and Virginia.

Event 360 is an Equal Opportunity/Affirmative Action Employer; M/F/D/V.

Duties:(included, but not limited to):
  • Coordinate efforts with other departments on recruitment, training, and deployment of 1,000+ volunteers to support the 2014 Global Race for a Cure; active recruitment and sales to all prospective event participants, especially volunteers;
  • Recruit and place volunteers for pre-event recruitment and community outreach events. Will collaborate with the Field Team to ensure these events are well supported with volunteers;
  • Utilize database and reports to secure local volunteers and communicate with local volunteers regarding event information and training schedule for both pre- and on-event volunteer opportunities and duties;
  • Recruit and develop a team of volunteer captains to support each of the functional event teams;
  • Plan and provide a pre-event training for Volunteer Captains and be a resource for individual volunteers and group leaders so all volunteers feel prepared for the event;
  • Assist with administrative duties including the collection and re-mailing of returned event kits from the local Komen office;
  • Other projects and duties as assigned.
Qualifications:
  • Experience in special event production and/or logistics; a staff management role; or the equivalent; focus on team leadership a plus;
  • An aptitude for volunteer recruitment and coordination; experience in organizing, coordinating, motivating, and supporting groups of volunteers, event participants, and fellow team members;
  • Proven expertise in public speaking and presentation;
  • Proven excellent written and oral communication skills;
  • Proficiency with Microsoft Office applications and use of internet/web technologies;
  • Willingness to travel within the DC metro area and surrounding suburbs and states as needed for training, meetings and on-event staffing roles;
  • Bachelor’s Degree preferred.
Requirements
  • Must reside within 10 miles of Washington D.C.;
  • Must have own transportation, a valid driver’s license and excellent driving record;
  • This position does require that candidates furnish their own computer equipment with access to a reliable high-speed internet connection (cable, DSL, etc);
  • Applicant must be available to work the entire week of May 5th including Race day on May 10th. Applicant should plan to stay in the event hotel during the majority of this week;
  • Additional requirements will be discussed during candidate interview.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear.
  • Must occasionally lift and/or move up to 25 pounds; when on event some heavy lifting may be required;
  • The employee spends most of their in home –office time sitting at their computer and/or on the phone;
  • May experience extended periods of time sitting down or standing through meetings and presentations;
  • Long hours, with excessive standing, tied to program execution;
  • May be asked to operate and drive event vehicles.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Work conditions are normal for an office environment, but will depend on employee’s home-office setting. Position requires employee to have a comfortable and clean work area, which requires a high speed internet connection and unlimited long-distance phone line;
  • The noise level in the work environment is usually moderate, but will depend on employee’s home-office setting and/or event setting;
    • The expectation is to provide a home-office setting free of background noise or other disturbances, such as noise from pets, household electronics or voices, etc;
  • Normal weekly workload is between 40-45 hours, but the may commonly require long hours including evening and/or weekend hours;
  • May spend time traveling throughout the geographical area interacting with the community and event volunteers;
  • When on event, employee may be exposed to adverse weather conditions and long on-event hours, sometimes up to 80 hours per week;
  • When traveling on event, work environment may consist of shared hotel rooms;
  • Work may require up to 10-15% travel.
Application Instructions:
Complete the online application by clicking the "Apply Now" link in the bottom right corner.

In addition, to be considered for this position, all applicants must complete the assessment tests associated with the Volunteer Administrative Coordinator position. Click on the link below to be redirected to the assessment testing site (testing should take approximately 50 minutes):

Assessment Tests associated with the Volunteer Administrative Coordinator position

Note: Only applicants who complete both the online application through our website and the assessment tests will be considered as an applicant for this open position.

No Recruiter Calls Please.



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